Elements and Performance Criteria
- Prepare for meetings
- Develop agenda in line with stated meeting purpose
- Ensure style and structure of meeting are appropriate to its purpose
- Identify meeting participants and notify them in accordance with organisational procedures
- Confirm meeting arrangements in accordance with requirements of meeting
- Despatch meeting papers to participants within designated time lines
- Conduct meetings
- Chair meetings in accordance with organisational requirements, agreed conventions for type of meeting and legal and ethical requirements
- Conduct meetings to ensure they are focused, time efficient and achieve outcomes
- Ensure meeting facilitation enables participation, discussion, problem-solving and resolution of issues
- Brief minute taker on method for recording meeting notes in accordance with organisational requirements and conventions for type of meeting
- Follow up meetings
- Check transcribed meeting notes to ensure they reflect a true and accurate record of the meeting, and are formatted in accordance with organisational procedures and meeting conventions
- Distribute and store minutes and other follow-up documentation within designated time lines, and according to organisational requirements
- Report outcomes of meetings as required, within designated time lines